By-Laws
ARTICLE
I
-
NAME
SECTION
1.
This
Camp
shall
be
known
as
Lt.
Ezra
S.
Griffin
Camp
#8.
ARTICLE
II
-
ORGANIZATION
SECTION
1.
The
Camp
shall
be
constituted
and
remain
constituted
as
provided
by
the
Constitution
and
Regulations
(C&R)
governing
the
National
Organization,
Sons
of
Union
Veterans
of
the
Civil
War,
and
shall
be
known
as
the
Lt.
Ezra
S.
Griffin
Camp
#8,
Sons
of
Union
Veterans
of
the
Civil
War.
The
camp
is
organized
as
an
unincorporated
association under
the
laws
of
the
State
of
Pennsylvania.
The
organization
is
organized
exclusively
for charitable,
religious,
educational,
and
scientific
purposes
under
section
501(c)3
of
the
Internal
Revenue Code,
or
corresponding
section
of
any
future
tax
code.
ARTICLE
III
-
ACTIVITIES
NOT
IN
FURTHERANCE
OF
EXEMPT
PURPOSES
SECTION
1.
No
part
of
the
net
earnings,
if
any,
of
this
unincorporated
association,
shall
inure
to
the
benefit
of,
or
be
distributable
to
its
members,
trustees,
officers or
other
private persons,
except
that
the
unincorporated
association
shall
be
authorized
and
empowered
to pay
reasonable
compensation
for
services
rendered
and
to
make
payments
and
distributions
in
furtherance
of the
purposes
described
in
section
501(c)3.
No
substantial
part
of
the
activities of
the
unincorporated
association
shall
be
the
carrying
on
of
propaganda,
or
otherwise
attempting
to
influence
legislation,
and
the
unincorporated
association
shall
not
participate
in,
or
intervene
in
(including
the
publishing
or
distribution
of
statements)
any
political
campaign
on
behalf
of
or
in
opposition
to
any
candidate
for public
office.
Notwithstanding
any
other
provision
of
these
Bylaws,
the
unincorporated
association
shall
not
carry
on
any
other
activities
not
permitted
to
be
carried
on
(a)
by
an
unincorporated
association
exempt
from
federal
income
tax
under
section
501(c)3
of
the
Internal
Revenue
Code,
or
the
corresponding
section
of
any
future
federal
tax
code,
or
(b)
by
an
unincorporated
association,
contributions
to
which
are
deductible
under
section
170(c)2
of
the
Internal
Revenue
Code,
or
the
corresponding
section
of
any
future
federal
tax
code.
ARTICLE IV- SEPARATION, DISSOLUTION AND DISPOSITION OF ASSETS
SECTION
1.
In
the
case
of
surrender
or
forfeiture of
the
Camp,
all
Camp
property
and assets
shall
be
turned
over
to
the
National
Commander-in-Chief
of
the
Sons
of
Union
Veterans
of
the
Civil
War
via
the
Department
Commander
of
the
affected
Camp
acting
as
his
duly
authorized
representative
to
collect
and
hold
all
such
property
in
trust
for
the
National
Organization,
Sons
of
Union
Veterans
of
the
Civil
War,
an
organization
exempt from
taxes
under
section
501(c)3
of
the
Internal
Revenue
Code.
SECTION
2.
All
property
of
the
Camp
shall
be
held
for
the
National
Organization,
Sons of
Union
Veterans
of
the
Civil
War,
as
a
charitable
trust
that
is
held
and
used
for
the
purpose for
which
the
Order
exists.
Any
such
transfer
or
disposal
within six
months
of
disbandment
or
surrender
of
the
Camp
Charter
without
the
written
consent
of
the
National
Commander-in-Chief
of
the
Sons
of
Union
Veterans
of
the
Civil
War
is prohibited.
The
property
and
funds
of
the
Camp/Department/Other
unit
shall
not
be
divided
among
its
members.
SECTION
3.
In
the
event
the
National
Organization,
Sons
of
Union
Veterans
of
the
Civil
War,
no
longer
exists,
said
property
and
funds
shall
revert
to
the
benefit
of
the
first
and
any
remaining
organization
of
the
Allied
Orders
of
the
Grand
Army
of
the
Republic
or
in
their
absence,
to
the
Pennsylvania
State
Archives.
SECTION
4.
Notwithstanding
the
above
language,
upon
the
dissolution
of
this
organization,
assets
shall
be
distributed
for
one
or
more
exempt
purposes
within
the
meaning
of
section
501(c)3
of
the
Internal
Revenue
Code,
or
corresponding
section
of
any
future
federal
tax
code,
or
shall
be
distributed
to
the
federal
government,
or
to
a
state or
local
government
for
a
public
purpose.
ARTICLE V- MEETINGS
SECTION
1.
The
stated
meeting
of
the
Camp
shall
be
held
on
the
third
Saturday
of
each
month,
unless
changed
by
a
majority
vote.
No
meetings
will
be
held
during
the
months
of
July
and
August.
SECTION
2.
The
location
of
the
meeting
shall
be
the
G.A.R.
Memorial
Library
and
Museum,
Room
220,
The
Marketplace
at
Steamtown
(mall),
300
Lackawanna
Avenue,
Scranton,
PA
18503,
unless
changed
by
a
majority
vote.
SECTION
3.
A
special
meeting
may
be
convened
by
order
of
the
Commander
with
the
consent
of
Camp
Council,
providing
no
less
than
seven
(7)
days
notice
be
given
to
all
members.
No
business
shall
be
transacted
except
that
for
which
the
meeting
was
called.
SECTION
4.
Five
(5)
members
shall
constitute
a
quorum
for
the
transaction
of
business.
SECTION
5.
The
Camp,
Camp
Council,
and
Camp
Committees
may
conduct
electronic
meetings
or
provide
electronic
participation
to
in-person
meetings,
provided
all
provisions
detailed
in
Article
4,
Section
1,
and of
the
National
Constitution
(C,
C
&
R)
are
met.
ARTICLE
VI
-
MEMBERSHIP
SECTION 1. Membership of the Camp shall be of three classes:
a. MEMBERS. Male descendants no less than fourteen (14) years of age who meet the qualifications stipulated in Article III of the National Constitution and Section 5 of the Articles of Incorporation. Members are lineal or collateral blood descendants of honorably discharged Civil War Union veterans.
b. LIFE MEMBERS. Members who have fully paid the requisite Life Membership fee as established by the National Organization.
c.
ASSOCIATES.
Males
at
least
fourteen
(14)
years
of
age
who
do
not
meet
the
qualifications
stipulated
in
Article
III
of the
National
Constitution
and
Section
5
of
the
Articles
of
Incorporation
but
otherwise
meet
the
requirements
for
membership
established
by
the
National
Organization.
(1)
The
combined
number
of
Associates
shall
not
exceed
one-third
(113)
of
the
total
roster
of
the
Camp
at
the
time
of
election.
At
no
time
during
a
meeting
of
the
Camp
shall business
be
transacted
if
the
number
of
Associates
in
attendance
exceeds
forty-nine
percent
(49%)
of
the
total
attendance
then
present
at
said
Camp
meeting.
(2)
Associates
may
not
be
elected,
appointed,
or
otherwise
assume
the
offices
of
Commander-in-Chief,
Senior
Vice
Commander-in-Chief,
Junior
Vice
Commander-in
Chief,
National
Secretary,
National
Treasurer
or
be
appointed
Commanding
Officer
of
the
Sons
of Veterans
Reserve.
However,
Associates
are
permitted
to
serve
in
any
elective
or
appointed
Office
in
this
Camp
or
in
the
Pennsylvania
Department.
d.
The
Camp
can
recommend
Honorary
Membership
for
an
individual
but
only
the
Commander-in-Chief,
with
approval
of
the
National
Council
of
Administration,
can
award
such
membership.
e.
The
camp
does
not
allow
Junior
Members
or
Junior
Associates.
ARTICLE
VII
-
APPLICATION
FEE
SECTION
1.
The
Application
Fee
for
membership
shall
be
the
current
National
application
fee,
the
current
National
and
Department
per
capita
dues
along
with
the
current
Camp
dues,
all
dues
pro-rated
as
noted
on
the
current
Form
30.
ARTICLE VIII - DUES
SECTION
1.
Camp
dues
cover
the
period
from
January
1 through
December
31.
SECTION
2.
Annual
dues
shall
be
payable
by
March
1
of
each
year
to
the
Camp
Secretary.
Members
who
do
not
pay
annual
dues
by
the
deadline
may
be
dropped
for
nonpayment
by
a
vote
of
the
Camp.
SECTION
3.
Annual
Camp
dues
shall
be
the
sum
of
current
National
and
Department
per
capita
dues
and
an
amount
agreed
upon
by
a
vote
of
the
Camp,
except
as
noted
in
Section
4
below.
SECTION
4.
Life
members do
not
pay
National
per
capita
dues.
Department
per
capita
and
camp
dues
for
Life
members
are
subject
to
the
specifics
outlined
below.
a.
2012
LIFE
MEMBERSHIP
PROGRAM
PARTICIPANTS.
Camp
members
who
have
been
accepted
as
valid
National
Life
Members
under
the
National
Life
Membership
Program established
in
2012
shall
have
their
annual
Camp
dues
credited
with
an
amount
equal
to
the
existing
annual
National
per
capita
dues.
These
Life
members
remain
subject
to
paying
Department
per
capita
and
camp
dues.
(1)
The
Camp
Treasurer
will
not
submit
National
per
capita
dues
for
a
member in
this
category.
Department
per
capita
dues
will
continue
to
be
submitted.
(2)
There
shall
be
no
National
organization
reimbursement
to
the
participant's
Camp under
the
2012
Life
Member Program.
b.
2001
LIFE
MEMBERSHIP
PROGRAM
PARTICIPANTS.
(closed
to
new
participants
effective
1 July
2012).
Camp
members
who
have
been
accepted
as
valid
National
Life
Members
under
the
National
Life
Membership
Program
established
in
2001
shall
have
their
annual
Camp
dues
credited
with
an
amount
equal
to
the
existing
annual
National
per
capita
dues.
These
Life
members
remain
subject
to
paying
Department
per
capita
and
camp
dues.
(1)
The
Camp
Treasurer
will
not
submit
National
per
capita
dues
for
a
member in
this
category.
Department
per
capita
dues
will
continue
to
be
submitted.
(2)
There
shall
be
no
National
organization
reimbursement
to
the
participant's
Camp under
the
2001
Life
Member
Program.
c.
1996
LIFE
MEMBERSHIP
PROGRAM
PARTICIPANTS.
(closed
to
new
participants
effective
19 Aug
2000).
Camp
members
who
have
been
accepted
as
valid
National
Life
Members
under
the
National
Life
Membership
Program
established
in
1996
shall
have
their
annual
Camp
dues
credited
with
an
amount
equal
to
the
existing
annual
National
per
capita
dues.
(1)
The
Camp
Treasurer
will
not
submit
National
per
capita
dues
for
a
member
in
this category.
(2)
Upon
written
request
by
the
Camp
Secretary
or
Treasurer,
an
annual
reimbursement
in
the
amount
of twelve
dollars
($12.00)
shall
be
made
to
the
Life
Member's
Camp.
d.
PRE-1996
LIFE
MEMBERSHIP
PROGRAM
PARTICIPANTS.
Camp
members
who
have
been
accepted as
valid
National
Life
Members
under
the
National
Life
Membership
Program established
prior
to
1996
shall
have
their
annual
Camp
dues
credited
with
an
amount
equal
to
the
existing
annual
National
per
capita
dues.
(1)
The
Camp
Treasurer
will
not
submit
National
Per
Capita
Dues
for
a
member
in
this
category.
(2)
Upon
written
request
by
the
Camp
Secretary
or
Treasurer,
an
annual
reimbursement
in
the
amount
set
by the
National
Council
of
Administration
shall
be
made
to
the
Life
Member's
Camp.
e. Annually between 1 January and 31 March, the Camp Secretary or Treasurer shall submit a request to the National Treasurer requesting reimbursement for pre-2001 Life Members.
f.
If
the
amount
credited
for
National
Life
Membership
exceeds
the
Annual
Camp
Dues,
the
excess
amount
shall
become
a
part
of
the
general
funds
of
the
Camp.
SECTION
5.
Dues
shall
be
used
for
the
administrative
expenses
of
the
camp
only.
Funds
to
support
other
activities
of
the
camp
or
donations
from
the
camp
shall
come
from
other
fundraising
activities.
ARTICLE
IX
-
ARREARAGES
SECTION
1.
No
Brother
shall
be
permitted
to
vote,
or
take
part
in
the
business
of
the
Camp
who
is
in
arrears
for
dues.
SECTION
2.
Any
Brother
in
arrears
for
dues
in
the
amount
of
one
(1)
year
shall
be
dropped
from
the
rolls
of
the
Camp.
SECTION 3.
A
dropped
member
of
the
Camp
may
be
reinstated
in
the
Order
on
re-election
by
the
Camp
after
paying
such
dues,
re-instatement
fee,
or
indebtedness
to
the
Camp
as
it may
prescribe.
ARTICLE
X
-
VOTING
SECTION
1.
All
members
in
good
standing
shall
be
permitted
an
equal
voice
and
vote
on
all
questions
and
shall
be
eligible
to
hold
any
office
in
the
Camp.
**********
ARTICLE XI
-
NOMINATIONS
SECTION
1.
The
election
of
Officers
of
the
Camp
shall
be
held
on
the
first
meeting
night
of
October
each
year;
installation
may
be held
the
same
night.
The
Installing
Officer
shall
be
named
by
the
Camp
Commander
or
he
shall
specify
the
manner
of
selecting
the
Installing
Officer.
The
Installing
Officer
must
be
a
member
in
good
standing
in
our
Order.
SECTION
2.
The
Commander,
Senior
Vice
Commander,
Junior
Vice
Commander,
Secretary,
Treasurer
and
the
required
number
of
delegates
and
alternates
to
the
Department
Encampment
shall
be
elected
for
a
term
of
one
(1)
year
in
the
manner
prescribed
by
the
Constitution,
Rules
and
Regulations
at
the
regular
meeting
in
December.
SECTION
3.
There
should
be
three
(3)
members
of
Camp
Council
elected
as
following
One
(1)
for
one
(1)
year,
one
(1)
for
two
(2)
years
and
one
(1)
for
a period
of three
(3) years
and
thereafter
each
year,
one
(1)
will
be
elected
for
a
period
of
three
(3)
years.
SECTION
4.
No
members
shall
be
entitled
to
vote
nor
be
entitled
to
nomination
or
election
for
office
if
he
is
in
arrears
for
his
dues.
SECTION
5.
No
proxy
votes
shall
be
accepted
for
any
office.
SECTION
6.
Any
vacancy
which
may
occur
for
any
office
shall
be
filled
temporarily
by the
next
officer
in
rank.
Such
vacancy
shall
be
filled
permanently
by
a
special
election.
SECTION
7.
Any
officer
who
misses
six
(6)
consecutive
meetings
shall
vacate
his
Office.
**********
ARTICLE XII - DUTIES OF OFFICERS
SECTION
1.
The
Commander
shall
preside
at
all
meetings
of
the
Camp.
He
shall
decide
all
questions
of
order
without
debate,
subject,
however,
to
an
appeal
to
the
Camp.
It
shall be
his
duty
to
detail
all
Officers
and
appoint
all
committees
(of
which
he
shall
be
a member
ex-officio)
not
otherwise
provided
for,
approve
all
orders
or
requisitions
made
on
the
Treasurer
or
Camp
Council
for
appropriations
of
money,
or
any
property
of
the
Camp,
and
perform
all
other
duties
pertaining
to
his
office.
SECTION 2. The Senior Vice Commander and the Junior Vice Commander shall assist the Commander. The Senior Vice Commander shall be responsible for promoting programs promulgated by orders of the Commander. The Junior Vice Commander shall be responsible for promoting membership and organization under the direction of the Commander.
SECTION
3.
The
Camp
Council
shall
devise
and
recommend
measures
for
preserving
and
increasing
the
funds
of
the
Camp;
shall
make
its
investments,
leases
and
other
contracts;
secure
a
place
of
meeting;
and
dispose
of
all
disputed
accounts
between
the
Treasurer
and
members
of
the
Camp;
examine
and
pass
upon
all
accounts
and
bills
incurred
by
any
officer
or
committee
of
the
Camp;
examine
the
books,
vouchers
and
other
papers
of the
different
officers,
and
shall
at
the
end
of
each
quarter,
render
a
complete
report
showing its
transactions
and
the
financial
condition
of
the
Camp.
SECTION
4.
The
Camp
Secretary
shall
perform
all
duties
pertaining
to
his
office,
keep
all
books
of
record,
shall
make
duplicate
annual
reports
to
the
Department
Secretary
on
or
before
the
30th
day
of
April
upon
the
forms
prescribed
by
the
Order,
and
furnished
by
the
Department
Secretary,
showing
all
gains
or
losses
in
membership
and
the
total
membership,
one
copy
of
which
shall
be
forwarded
together
with
the
per
capita
dues,
covering
the
entire
membership,
due
from
the
Camp,
to
the
Department
Headquarters,
the
other
copy
to
be
placed
on
file
in
the
Camp.
He
shall
draw
all
requisitions
upon
the
Treasurer
for
the
expenditure
of
money,
upon
the
order
of
the
Camp,
and
submit
the
same
to
the
Commander
for
his
approval,
keeping
a
book
for
that
purpose
SECTION
5.
The
Treasurer
shall
hold
funds
of the
Camp
and
have
charge
of
its
property not
otherwise
provided
for.
He
shall
pay
out
the
said
funds
upon
requisition
in
due
form
from
the
Secretary,
approved
by
the
Commander;
shall
keep
the
accounts
between
the
Camp
and
its
members;
shall
collect
all
monies
due
the
Camp,
giving
in
all
cases
receipts
therefore;
shall
notify
all
members
in
arrears;
and
at
the
next
stated
meeting
after
the
close
of
each
month,
render
to
the
Camp
a
detailed
account
of
the
transactions
of
the
month
and
the
money
balance
in
his
hand.
He
shall
make
a
quarterly
report
to
the
Department
Secretary
and
shall
perform
all
such
other
duties
as
pertain
to
his
Office.
SECTION
6.
The
Patriotic
Instructor,
Chaplain,
Guide,
Color
Bearer
and
Guard
shall
perform
such
duties
as
are
prescribed
by
the
Ritual
of
the
Order
or
indicated
by
official
blank
forms,
or
directed
by
the
Commander.
The
Patriotic
Instructor
will
also
serve
on
the
Memorial
Day
Committee
as
Chairman
or
Co-Chairman.
SECTION
7.
No
Officer
shall
receive
any
compensation
for
his
services.
ARTICLE
XIII
-
FUNDS
SECTION
1.
The
funds
of
this
Camp
shall
be
placed
in
an
interest-bearing
checking account.
SECTION
2.
Should
the
checking
account
have
a
larger
amount
of
money
than
might
be
needed,
the
Treasurer,
with
the
approval
of
the
Camp
Council,
may
invest
this
money
in
an
AAA
Savings
Account.
ARTICLE
XIV
-
COMMITTEES
SECTION
1.
All
Committees
shall
be
appointed
by
the
Camp
Commander.
ARTICLE
XV-
RECORDING
DEVICES
SECTION
1.
No
recording
devices
shall
be
allowed
in
the
Camp
for
the
purpose
of
recording
the
minutes
or
any
other
transactions
except
by
the
Secretary
if
he
so
desires,
and
with
the
approval
of
the
majority
of
the
members.
These
tapes
shall
not
be
transferrable.
ARTICLE
XVI
-
AMENDMENTS
SECTION
1.
All
amendments,
alterations,
or
deletions
to
these
Bylaws
must
be
made
in
writing
and/or
email
and
read
at
two
(2)
successive
meetings.
Action
on
any
such
changes
shall
be
taken
immediately
after
the
second
reading
and
discussion,
notice
of
proposed
changes
having
been
previously
made
to
camp
membership
via
email
following
the
first
reading.
APPROVAL:
These
Bylaws,
having
been
properly
submitted
to
the
membership
of
the
Camp,
and
accepted
by
a
vote
of
the
membership
of the
camp,
are
hereby
approved.
These
Bylaws,
as
amended,
become
effective
upon
approval
of
the
Pennsylvania
Department
Commander.
Anything
not
covered
in
these
Bylaws
should
be
covered
by
the
Pennsylvania
Department
Bylaws
and/or
the
Constitution
and
Regulations
of
the
National
Order.
Any
and
all
Bylaws
heretofore
adopted
by
this
Camp
are
hereby
repealed.
PENNSYLVANIA
DEPARTMENT
Sons
of Union
Veterans
of
the
Civil
War
I
have
reviewed
the
Lt.
Ezra
S.
Griffin
Camp
#8
Bylaws
and
find
them
to
be
in
compliance
with
Pennsylvania
Department
Bylaws
and
the
National
Constitution
and
Regulations
of
the
Order.
(date)
Pennsylvania
Department
Commander