ARTICLE I - NAME
SECTION 1. This Camp shall be known as Ezra S. Griffin Camp #8.
ARTICLE II - MEETINGS
SECTION 1. The stated meeting of the Camp shall be held the third Thursday of each month, unless changed by a majority vote. No meetings will be held during the months of July and August.
SECTION 2. The location of the meeting shall be the G.A.R. Memorial Library and Museum, Lower Level Scranton City Hall, Washington Ave & Mulberry Street, Scranton, PA 18501, unless changed by a majority vote.
SECTION 3. A special meeting may be convened by order of the Commander with the consent of Camp Council, providing no less than seven (7) days notice be given to all members. No business shall be transacted except that for which the meeting was called.
SECTION 4. Five (5) members shall constitute a quorum for the transaction of business.
ARTICLE III -
SECTION 1. Membership of the Camp shall be of three classes.
Lineal & Collateral; Male descendants no less than fourteen (14) years of age, that are blood relative of soldiers, sailors, marines, or members of the Revenue Cutter Service who were honorably discharged from the War of the Rebellion of 1861 - 1865.
Life Members; In accordance with National Regulations.
Associates; Not of a lineal descendant. Associates are permitted in Ezra S. Griffin Camp #8, provided that the number of Associates in the Camp shall not exceed one third (1/3) of the total membership of the Camp at the time of election. At no time during the meeting of the Camp can business be transacted if the number of Associates in attendance exceeds forty-nine (49) per cent of the total attendance at said meeting. Said Associates are permitted to serve in any Office, elective or appointed in this Camp, but are not eligible to hold elective Offices of the Pennsylvania Department or the National Offices of Commander-in-Chief, or Senior/Junior Vice Commander-in-Chief.
ARTICLE IV - APPLICATION FEE
SECTION 1. The Application Fee for membership shall be Twenty-Five Dollars ($25.00). Twenty Dollars ($20.00) to the Camp and Five Dollars ($5.00) to the National Department. Subject to change.
ARTICLE V -
SECTION 1. Dues for all members will be Thirty One Dollars ($31.00) per year.
SECTION 2. Should Per Capital Tax be increased by the Department or National Headquarters, the amount of the increase shall automatically be applicable to the members and shall be so levied in the period said increase is due and payable, after being approved by Camp Council and the Commander.
SECTION 3. Dues shall be used for the administrative expenses of the camp only. Funds to support other activities of the camp or donations from the camp shall come from other fundraising activities.
ARTICLE VI - ARREARAGES
SECTION 1. No Brother shall be permitted to vote, or take part in the business of the Camp who is in arrears for dues.
SECTION 2. Any Brother in arrears for dues in the amount of one (1) year shall be dropped from the rolls of the Camp.
SECTION 3. A dropped member of the Camp may be reinstated in the Order on re-election by the Camp after paying such dues, re-instatement fee, or indebtedness to the Camp as it may prescribe.
ARTICLE VII - VOTING
SECTION 1. All members in good standing shall be permitted an equal voice and vote on all questions and shall be eligible to hold any office in the Camp.
ARTICLE VIII - NOMINATIONS
SECTION 1. The election of Officers of the Camp shall be held on the first meeting night of December each year; installation may be held the same night. The Installing Officer shall be named by the Camp Commander or he shall specify the manner of selecting the Installing Officer. The Installing Officer must be a member in good standing in our Order.
SECTION 2. The Commander, Senior Vice Commander, Junior Vice Commander, Secretary, Treasurer and the required number of delegates and alternates to the Department Encampment shall be elected for a term of one (1) year in the manner prescribed by the Constitution, Rules and Regulations at the regular meeting in December.
SECTION 3. There should be three (3) members of Camp Council elected as following-One (1) for one (1) year, one (1) for two (2) years and one (1) for a period of three (3) years and thereafter each year, one (1) will be elected for a period of three (3) years.
SECTION 4. No members shall be entitled to vote nor be entitled to nomination or election for office if he is in arrears for his dues.
SECTION 5. No proxy votes shall be accepted for any office.
SECTION 6. Any vacancy which may occur for any office shall be filled temporarily by the next officer in rank. Such vacancy shall be filled permanently by a special election.
SECTION 7. Any officer who misses six (6) consecutive meetings shall vacate his Office.
ARTICLE IX - DUTIES OF OFFICERS
SECTION 1. The Commander shall preside at all meetings of the Camp. He shall decide all questions of order without debate, subject, however, to an appeal to the Camp. It shall be his duty to detail all Officers and appoint all committees (of which he shall be a member ex-officio) not otherwise provided for, approve all orders or requisitions made on the Treasurer or Camp Council for appropriations of money, or any property of the Camp, and perform all other duties pertaining to his office.
SECTION 2. The Senior Vice Commander and the Junior Vice Commander shall assist the Commander. The Senior Vice Commander shall be responsible for promoting programs promulgated by orders of the Commander. The Junior Vice Commander shall be responsible for promoting membership and organization under the direction of the Commander.
SECTION 3. The Camp Council shall devise and recommend measures for preserving and increasing the funds of the Camp; shall make its investments, leases and other contracts; secure a place of meeting; and dispose of all disputed accounts between the Treasurer and members of the Camp; examine and pass upon all accounts and bills incurred by any officer or committee of the Camp; examine the books, vouchers and other papers of the different officers, and shall at the end of each quarter, render a complete report showing its transactions and the financial condition of the Camp.
SECTION 4. The Secretary shall perform all duties pertaining to his office, keep all books of record, shall make duplicate quarterly reports to the Department Secretary on the first days of January, April, July and October upon the forms prescribed by the Order and furnished by the Department Secretary, showing all gains and losses in membership and the total membership, one copy of which shall be forwarded together with the per capita tax covering the entire membership due from the Camp to the Department Headquarters on or before the tenth (10) day of the month, the other to be placed on file in the Camp. He shall draw all requisitions upon the Treasurer for expenditure of money, upon the order of the Camp and submit the same to the Commander for his approval, keeping a book for that purpose.
SECTION 5. The Treasurer shall hold funds of the Camp and have charge of its property not otherwise provided for. He shall pay out the said funds upon requisition in due form from the Secretary, approved by the Commander; shall keep the accounts between the Camp and its members; shall collect all monies due the Camp, giving in all cases receipts therefore; shall notify all members in arrears; and at the next stated meeting after the close of each month, render to the Camp a detailed account of the transactions of the month and the money balance in his hand. He shall make a quarterly report to the Department Secretary and shall perform all such other duties as pertain to his Office.
SECTION 6. The Patriotic Instructor, Chaplain, Guide, Color Bearer and Guard shall perform such duties as are prescribed by the Ritual of the Order or indicated by official blank forms, or directed by the Commander. The Patriotic Instructor will also serve on the Memorial Day Committee as Chairman or Co-Chairman.
SECTION 7. No Officer shall receive any compensation for his services.
ARTICLE X - FUNDS
SECTION 1. The funds of this Camp shall be placed in an interest-bearing checking account.
SECTION 2. Should the checking account have a larger amount of money than might be needed, the Treasurer, with the approval of the Camp Council, may invest this money in an AAA Savings Account.
ARTICLE XI - COMMITTEES
1. All Committees shall be appointed by
the Camp Commander.
ARTICLE XII - RECORDING DEVICES
SECTION 1. No recording devices shall be allowed in the Camp for the purpose of recording the minutes or any other transactions except by the Secretary if he so desires, and with the approval of the majority of the members. These tapes shall not be transferrable.
ARTICLE XIII - AMENDMENTS
SECTION 1. All amendments to these By-Laws must be made in writing and read on two (2) successive meeting nights. Action on any amendment shall be taken the next meeting after the last reading, notice being made to membership. A majority of those voting shall be sufficient to make an amendment a part of the By-Laws.
These By-Laws and/or any additions,
alterations and/or amendments hereinafter adopted, shall be effective
immediately after approval by the Department Commander.
Anything not covered in these By-Laws
should be covered by the Department of Pennsylvania By-Laws and/or the
Constitution and Regulations of the National Order. Any and all By-Laws
heretofore adopted by this Camp are hereby repealed.
Adopted and approved this 16 day of April, 2009, at Scranton, Pennsylvania.
APPROVED Ray Sulger
Ezra S. Griffin #8, SUVCW
ATTEST: Robert C. Shaffer
Camp #8, Secretary
Joseph Long Jr.
Camp #8, Treasurer
Penna. Department Commander
_____ day of _____________2009